Job Description

PRIMARY RESPONSIBILITIES

Responsible for student travel coordination, travel budget approval, and enforcing and upholding Mines’ travel policies and procedures; the Coordinator decides appropriateness of travel arrangements and accommodations for student groups and determines when to grant alternate itineraries

Collect necessary documentation and information to create travel approvals and reports

Ensures Clery Act form submission compliance

Meets with student leaders and advisors to inform them of travel policy and regulations

Administrative oversite over OreConnect platform used to manage all clubs and organizations, campus forms, and budgeting

Responsible for CashNet procedures, developing pages, working with partnering offices to build sites, testing, and administration; create and update CashNet pages for student groups

Advise and support the Student Organization Finance Committee (SOFC), a governing body responsible for funding and oversight of most student organizations on campus

Oversite over Vivenue and the SAIL portion of building ticketing pages and managing accounts

Review purchase requests from student groups and oversee the process from start to finish, communicating regularly with partner departments

Responsible for RSOs finance and processes trainings and enforcement of Mines and SAIL’s financial policy and procedure guidelines for organizations spending

Pull data, create/write reports, and send reports to authorized individuals; responsible for submitting reports to accounting for tax liability assessment

Reconciles deposits with RSOs budgets; creates deposits for student organizations and the SAIL office daily

Supervise student staff assistants assigned to financial responsibilities, approve student timesheets, and submit student contracts

Support all technology functions within SAIL, including digital signage, SAIL website, and Banner software interactions

Responsible for branded merchandise orders for RSOs as well as the SAIL office and well versed in campus branding policy and approvals

Provides support to the RSO Coordinator and Associate Director of Finance & Operations for all RSO related activity

Support the RSO Coordinator with SAIL Front Desk oversite



Additional responsibilities

Support SAIL professional staff as needed in their financial and administrative responsibilities

Departmental event scheduling and support

Performs other duties as assigned



Minimum Qualifications

Education and Experience:

Bachelor's Degree in a relevant discipline, or an equivalent combination of education and experience

3-5 years of progressive experience working within a higher education setting; understanding of student services

Knowledge, Skills, and Abilities:

Thorough knowledge of financial policy needed to grant or deny requests

Demonstrated ability to relate to and work with individuals and groups with widely varying backgrounds, perspectives, education, and skills.

Proficient computer skills with relational database systems.

Advance knowledge of MS Office Suite

Strong organizational, communication, and interpersonal relationship skills.

Experience providing an elevated level of customer service and managing escalations and conflict

Proven ability to de-escalate challenging situations

Multi-tasking and organizational skills with a high attention to detail

This is a full-time position that requires some flexible scheduling depending on time of year



Preferred Qualifications

Education and Experience:

Bookkeeping or accounting experience

Base knowledge of diversity and equity principles

Experience creating reports and infographics

Knowledge, Skills, and Abilities:

Proficient with Workday Enterprise Management

Experience with Transact/Cashnet

Experience with Campus Groups platform or equivalent

Knowledge of Acrobat

Record keeping



JOB DEMANDS AND Working conditions

Physical Requirements:

Limited physical activity required but will sometimes require event set up, walking, and/or extensive hours standing

Work requires limited travel

Potential Environmental Conditions/Hazards:

Very limited exposure to physical risk

Work is normally performed in a typical interior/office work environment

Work will sometimes require nights and weekends and an altered work schedule