Job Description

The Office of Academic Affairs, led by the Senior Associate Provost for Academic Affairs, helps ensure the development of academic programs that meet students’ academic and career goals and serve the needs of the state of Georgia. The office works with colleges, departments, the University Senate, and offices across the institution to ensure the health of the university’s academic pathways, programs, certificates, and concentrations, from inception and launch through program changes, assessment of student learning, and program reviews. The Senior Associate Provost keeps faculty and students informed regarding the mission, goals, and structure of the university’s general education initiatives and works with units across the university to improve general education programs, such as the Core Curriculum, the College to Career program, and internships.

WHAT MAKES GSU A GREAT PLACE?

A knowledge-sharing organization that works collaboratively with diverse partners.
Professional development opportunity and mentorship.
A rapidly growing center within an academic setting.
HERE IS WHAT YOU WILL DO

The Business Manager II plays a pivotal role in providing high-level financial and administrative leadership to the Office of Academic Affairs (OAA) at Georgia State University.


Reporting directly to the Senior Associate Provost, Business Manager II ensures the fiscal health, operational efficiency, and strategic alignment of financial activities across the Office of Academic Affairs. This position is responsible for leading annual budgeting processes, advising on resource allocation, maintaining compliance with institutional, state, and Board of Regents fiscal policies, and offering expert-level financial analysis to support informed decision-making by executive leadership.

Key Responsibilities

Financial Planning & Budget Management

Lead the planning, administration, and monitoring of the annual budgets for the Office of Academic Affairs (OAA), ensuring alignment with institutional priorities and strategic goals established by the Senior Associate Provost.
Develop and manage budgets for office-wide initiatives, departmental programs, state-funded operations, and grant-supported projects.
Maintain expert-level knowledge of Georgia State University, Board of Regents, and State of Georgia fiscal policies to guide leadership and staff in responsible financial decision-making.
Prepare comprehensive financial reports, including monthly budget-to-actual analyses, expenditure tracking, revenue trends, and forecasts to inform resource allocation and long-term planning.
Provide regular budget forecasts, fiscal updates, and amendments to the Senior Associate Provost and subunit leadership as needed, supporting operational and strategic planning needs.
Support external and internal audit preparation by maintaining accurate, transparent financial records.
Operational Leadership & Strategic Advisement

Direct and oversee business operations across OAA to ensure consistency, efficiency, and compliance with institutional policies.
Offer strategic advisement to leadership on resource optimization, cost containment strategies, and operational improvements.
Develop monthly key performance indicator (KPI) reports, budget variance analyses, and actionable recommendations for leadership.
Collaborate with department heads, program leaders, and cross-functional teams to align financial and administrative practices with program goals and university initiatives.
Serve as a trusted advisor to leadership on financial and operational implications of strategic initiatives, projects, and emerging priorities.
Procurement & Transactional Management

Manage all business and financial transactions related to procurement, travel, reimbursements, and contractual obligations for OAA.
Review and process vendor payments, employee reimbursements, travel claims, and business-related expenses, ensuring strict adherence to university and state policies.
Oversee financial system entries (e.g., vouchers, journal entries, purchase orders, and travel approvals) to ensure accuracy and timeliness.
Administer contract routing and approval processes, track procurement requests, and manage inventory and asset records across units.
Identify and process Post Period Adjustments (PPA) when necessary to maintain accurate financial reporting and compliance.
Monitor the integrity of Accounts Payable and Receivable functions, including reconciliation of the general ledger and compliance reporting.
Grant & Contract Administration

Provide comprehensive pre- and post-award grant financial support, including proposal budget development, expenditure monitoring, and compliance with grantor requirements.
Oversee grant-funded program budgets, ensuring expenditures align with funding guidelines and are documented accurately for reporting.
Collaborate with Principal Investigators and department leaders to ensure timely financial reporting and proper documentation of grant activities.
Facilities & Project Financial Oversight

Assist in the financial coordination of facilities-related projects, renovations, and capital expenditures within OAA.
Track project budgets, review invoices, and ensure costs are allocated appropriately to maintain transparency and fiscal integrity.
Process Improvement & Compliance

Support continuous improvement of internal business processes, including payroll procedures, summer pay coordination, purchasing workflows, and travel reimbursement protocols.
Ensure full compliance with internal controls, fiscal regulations, and best practices to safeguard institutional resources.
Human Resources & Administrative Support

Collaborate with the Human Resources Officer (HRO) on HR-related functions such as payroll processing, position funding, and hiring-related financial actions.
Participate in staff meetings, professional development, and required training to stay current on university policies and best practices.
Provide logistical and operational support for departmental events, retreats, and program activities, serving as a liaison with external vendors and internal departments.

Disclaimer: This job requisition provides a high-level job definition. It is not intended to provide a comprehensive or exclusive list of job duties. As such, job duties and/or responsibilities within the context of this job requisition may change at the discretion the employee’s direct supervisor.

Qualifications:
Minimum Hiring Qualifications:

Bachelor's degree and four years of administrative experience; or a combination of education and related experience.

Preferred Hiring Qualifications:

In addition to the University's minimum qualifications for hire, the successful candidate will have:

• Five or more years of experience in higher education financial administration supporting executive-level leadership.
• Familiarity with PeopleSoft/OneUSG or similar enterprise resource planning (ERP) systems.
• Experience overseeing grant-funded budgets and knowledge of pre- and post-award administration.
• Strong interpersonal skills and the ability to build effective relationships with diverse stakeholders.
• Highly organized with demonstrated success in managing complex financial and administrative tasks in a dynamic environment.